موظف اداري Administration Officer | وظائف السعودية

موظف اداري Administration Officer  | وظائف السعودية 

Administration Officer

موظف اداري Administration Officer  | وظائف السعودية
موظف اداري Administration Officer  | وظائف السعودية 

Report to: Business Manager
Education / Experience: Two years experience in an administrative role, or demonstrable skills in lieu of experience

Desired Professional Skills

Ability to interact successfully with project staff including senior management; Proficient in word processing program and basic spreadsheet skills; Excellent organizational, interpersonal, written, and verbal communication skills; Ability to perform comfortably in a fast-paced, target-oriented work environment; Ability to successfully manage competing tasks from different senior staff members; Ability to work as a team member, as well as independently; and Ability to meet all performance standards established for this position.  High level customer service skills. Bilingual (Arabic / English written and verbal) is preferred.

Job Responsibilities

  • Act as the first point of contact at reception for incoming people, including key government officials, suppliers and subcontractors, large employers and other project staff
  • Responsible for checking the JSs’ eligibility and distribute them to the ECs
  • Support the job seekers to register in Taqat and NLG
  • Provide general clerical and job seeker service functions for the project, including assisting with diary management and senior staff travel arrangements
  • Assist senior staff with administrative tasks such as travel arrangements, catering for meetings, credit card management
  • Maintain petty cash for Head Office
  • Process incoming and outgoing mail and shipments on behalf of project staff
  • Maintain a positive, clean environment for staff
  • Respond to emergency situations and advise project management immediately
  • Maintain copiers and printers, keeping them stocked with paper, and maintain other appropriate supplies for staff and job seekers
  • Maintain and request stationary and other material from the central team at the HO
  • Provide excellent customer service to employers and job seekers
  • Work schedule as established by supervisor to accommodate business hours and project services
  • Insure that all equipment is reception area are running properly and maintained (screes, PCs, etc.)
  • Responsible for the site’s maintenance – contacting the maintenance company or liaise with the HO for any extra support
  • Responsible for archiving the job seekers’ files
  • Responsible for guiding the site’s guest if they have any complaint and collect the complaint form if there is any
  • Delivering the job seekers survey to the job seekers to be completed and sent to the line manager
  • Liaise with the HO (IT & Quality) in case of any technical issues
  • Perform other general administrative duties as may be assigned by management

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