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Terminal Evaluation for UNDP-supported GEF-finance projects | | UNDP Careers


Location :Khartoum, SUDAN
Application Deadline :01-Apr-21 (Midnight New York, USA)
Time left :12d 8h 45m
Additional Category :Climate & Disaster Resilience
Type of Contract :Individual Contract
Post Level :International Consultant
Languages Required :
English  
Starting Date :
(date when the selected candidate is expected to start)
14-Apr-2021
Duration of Initial Contract :25 working days
Expected Duration of Assignment :25working days




UNDP is committed to achieving workforce diversity in terms of gender, nationality and culture. Individuals from minority groups, indigenous groups and persons with disabilities are equally encouraged to apply. All applications will be treated with the strictest confidence.

UNDP does not tolerate sexual exploitation and abuse, any kind of harassment, including sexual harassment, and discrimination. All selected candidates will, therefore, undergo rigorous reference and background checks.




Introduction

In accordance with UNDP and GEF M&E policies and procedures, all full- and medium-sized UNDP-supported GEF-financed projects are required to undergo a Terminal Evaluation (TE) at the end of the project.  This Terms of Reference (ToR) sets out the expectations for the TE of the full-sized project titled Promoting Utility Scale Power Generation from Wind Energy (PIMS# 4726) implemented through the Executing Agency: UNDP / Implementing Partner: Ministry of Energy and Mining. The project started on the Dec 4th, 2014  and is in its 6th  year of implementation.  The TE process must follow the guidance outlined in the document ‘Guidance for Conducting Terminal Evaluations of UNDP-Supported, GEF-Financed Projects’ Guidance for Terminal Evaluations of UNDP-supported GEF-financed Projects

Project Description 

The project aims to support removal of barriers to the adoption of utility-scale wind energy tied to the national grid in Sudan. Wind energy has been identified as a priority mitigation technology by the Government of Sudan, and, although it is a mature technology globally, it has not yet been adopted in Sudan. A systems approach is proposed to integrate energy policy analysis within the broader developmental objectives of Sudan. The project will also establish regulatory frameworks for encouraging private investments in grid-connected wind energy. Sudan currently has plans to develop utility-scale wind farms in four regions: Dongola in the North, Nyala in the South, the Red Sea coastal region and Khartoum.

Terminal Evaluation for UNDP-supported GEF-finance projects |  | UNDP Careers
Terminal Evaluation for UNDP-supported GEF-finance projects |  | UNDP Careers

The project includes four components: the implementation of an initial wind farm; support to policy and regulatory development, particularly to encourage private sector participation; strengthening the support for wind technology in the country; and support an adaptive learning and replication plan. Support to the implementation of the first wind farm in Sudan, Dongola, will align the wind farm with international best practices. It will also create a case study for replication in later wind farms. The Dongola wind farm will be implemented in five phases over the lifetime of the UNDP-implemented, GEF-financed project. This phasing will allow lessons-learned in it to be applied in the later phases and, perhaps more importantly, will provide five years of continuous wind farm construction-commissioning-operation that will serve as a laboratory for training personnel and developing associated tools and guidelines. The opportunity to have such continuous exposure is very rare and will assist in transferring knowledge and experience to neighboring countries.

The project aims to help diversify Sudan's power sources and reduce its reliance on fossil fuels, particularly for future expansion and to reduce greenhouse gas (G H G). The project will therefore help increase Sudan's energy security and support its development. The project has been designed to play a catalytic role in this transformational scaling-up of wind energy, and renewable energies more broadly.

The project is aligned with UNDP Strategic Plan Primary Outcome “By 2021, people’s resilience to consequences of climate change, environmental stresses and natural hazards is enhanced through strengthened institutions, policies, plans and programmes” and the SDG7 :Ensure access to affordable, reliable, sustainable and modern energy for all” and SDG13 “Take urgent action to combat climate change and its impacts”

The project is in the North State 14 Km from Dongola City, the Capital of State. The coordinates are:  (19°11'49.1"N 30°20'12.0"E).

The project was signed on the on the 4th of Dec. 2014 and originally planned to be closed in Dec 31, 2019. However, there are number of risk factors affected the timely implementation of the project and led to extension the project time frame to 30th of June 2021. The following are the most important:

Financial: The lack of necessary financial resource led to failure to establish the baseline project of 100 MW wind plant.  The management response was to down scale the plan to 1 MW turbine for educational purposes and to support the technical capacity of the country in wind power generation. 

Political: The overthrown of the military government which rule for 30 Years through a popular uprising and sit-in. The country wide demonstrations, during Dec. 2018 to July 2019, against political failure to stop wars and security deterioration beside the economic hardships. However, a political deal was reached by all parties and a new government organ were formed but still the decision-making processes are quite slow with frequent turnover of government officials.

Health: The COVID19 outbreak observed in Sudan in Mid-March 2020 and since then there are several measures taken by the Government of Sudan, UN Country Team (UNCT) to restrict movements, transportation to the states, lockdown, social distancing and safeguarding measures in place and remained in force till the date.  The Sudan ports remained closed for domestic and international travels. Government facilities remained mostly closed with very essential staffs only working at the office.  UNDP personnel are working remotely from home. The project had major impacts on carrying out its activities with the COVID-19 restrictions.  For example, the shipment of wind turbine equipment from England was delayed from May 2020 to March 2021. 

TE Purpose

The TE report will assess the achievement of project results against what was expected to be achieved, and draw lessons that can both improve the sustainability of benefits from this project, and aid in the overall enhancement of UNDP programming. The TE report promotes accountability and transparency, and assesses the extent of project accomplishments.

The TE is also intended to draw lesson learnt from the project experiences in developing conducive policies and regulations to encourage private sector investment and to explore the benefits of IPP to enhance the access to energy in the country through tapping wind energy resources into the energy mix of the country.  

 



TE Approach & Methodology

The TE must provide evidence-based information that is credible, reliable and useful. 

The TE team will review all relevant sources of information including documents prepared during the preparation phase (i.e. PIF, UNDP Initiation Plan, UNDP Social and Environmental Screening Procedure/SESP) the Project Document, project reports including annual PIRs, project budget revisions, lesson learned reports, national strategic and legal documents, and any other materials that the team considers useful for this evidence-based evaluation. The TE team will review the baseline and midterm GEF focal area Core Indicators/Tracking Tools submitted to the GEF at the CEO endorsement and midterm stages and the terminal Core Indicators/Tracking Tools that must be completed before the TE field mission begins. 

The TE team is expected to follow a participatory and consultative approach ensuring close engagement with the Project Team, government counterparts (the GEF Operational Focal Point), Implementing Partners, the UNDP Country Office(s), the Regional Technical Advisors, direct beneficiaries and other stakeholders.

Engagement of stakeholders is vital to a successful TE. Stakeholder involvement should include interviews with stakeholders who have project responsibilities, including but not limited to:

  • Ministry of Energy and Petroleum
  • General Directorate of Renewable and Alternative Energy
  • Higher Council for Environment & Natural Resources
  • Sudanese Electricity Distribution Company
  • Load Dispatch Center
  • Electricity holding Company
  • National Energy Research Centre
  • Ahliya University
  • University of Sudan for Science and Technology

 executing agencies, senior officials and task team/component leaders, key experts and consultants in the subject area, Project Board, project beneficiaries, academia, local government and CSOs, etc. Additionally, the TE team is expected to conduct field missions to (North State), including the following project sites – Dongola City and Wind Turbine location.

The specific design and methodology for the TE should emerge from consultations between the TE team and the above-mentioned parties regarding what is appropriate and feasible for meeting the TE purpose and objectives and answering the evaluation questions, given limitations of budget, time and data. The TE team must use gender-responsive methodologies and tools and ensure that gender equality and women’s empowerment, as well as other cross-cutting issues and SDGs are incorporated into the TE report.

The final methodological approach including interview schedule, field visits and data to be used in the evaluation should be clearly outlined in the inception report and be fully discussed and agreed between UNDP, stakeholders and the TE team.

The final TE report should describe the full TE approach taken and the rationale for the approach making explicit the underlying assumptions, challenges, strengths and weaknesses about the methods and approach of the evaluation.

Detailed Scope of the TE

The TE will assess project performance against expectations set out in the project’s Logical Framework/Results Framework (see TOR Annex A). The TE will assess results according to the criteria outlined in the Guidance for TEs of UNDP-supported GEF-financed Projects (( Guidance for Terminal Evaluations of UNDP-supported GEF-financed Projects

The Findings section of the TE report will cover the topics listed below. A full outline of the TE report’s content is provided in ToR Annex C.

The asterisk “(*)” indicates criteria for which a rating is required.

Findings:

 Project Design/Formulation

  • National priorities and country driven-ness
  • Theory of Change
  • Gender equality and women’s empowerment
  • Social and Environmental Safeguards
  • Analysis of Results Framework: project logic and strategy, indicators
  • Assumptions and Risks
  • Lessons from other relevant projects (e.g. same focal area) incorporated into project design
  • Planned stakeholder participation
  • Linkages between project and other interventions within the sector
  • Management arrangements

Project Implementation:

  • Adaptive management (changes to the project design and project outputs during implementation)
  • Actual stakeholder participation and partnership arrangements
  • Project Finance and Co-finance
  • Monitoring & Evaluation: design at entry (*), implementation (*), and overall assessment of M&E (*)
  • Implementing Agency (UNDP) (*) and Executing Agency (*), overall project oversight/implementation and execution (*)
  • Risk Management, including Social and Environmental Standards 

Project Results

  • Assess the achievement of outcomes against indicators by reporting on the level of progress for each objective and outcome indicator at the time of the TE and noting final achievements
  • Relevance (*), Effectiveness (*), Efficiency (*) and overall project outcome (*)
  • Sustainability: financial (*)   , socio-political (*), institutional framework and governance (*), environmental (*), overall likelihood of sustainability (*)
  • Country ownership
  • Gender equality and women’s empowerment
  • Cross-cutting issues (poverty alleviation, improved governance, climate change mitigation and adaptation, disaster prevention and recovery, human rights, capacity development, South-South cooperation, knowledge management, volunteerism, etc., as relevant)
  • GEF Additionality
  • Catalytic Role / Replication Effect
  • Progress to impact 

Main Findings, Conclusions, Recommendations and Lessons Learned:

  • The TE team will include a summary of the main findings of the TE report. Findings should be presented as statements of fact that are based on analysis of the data.
  •  The section on conclusions will be written in light of the findings. Conclusions should be comprehensive and balanced statements that are well substantiated by evidence and logically connected to the TE findings. They should highlight the strengths, weaknesses and results of the project, respond to key evaluation questions and provide insights into the identification of and/or solutions to important problems or issues pertinent to project beneficiaries, UNDP and the GEF, including issues in relation to gender equality and women’s empowerment.
  • Recommendations should provide concrete, practical, feasible and targeted recommendations directed to the intended users of the evaluation about what actions to take and decisions to make. The recommendations should be specifically supported by the evidence and linked to the findings and conclusions around key questions addressed by the evaluation.
  • The TE report should also include lessons that can be taken from the evaluation, including best practices in addressing issues relating to relevance, performance and success that can provide knowledge gained from the particular circumstance (programmatic and evaluation methods used, partnerships, financial leveraging, etc.) that are applicable to other GEF and UNDP interventions. When possible, the TE team should include examples of good practices in project design and implementation.
  • It is important for the conclusions, recommendations and lessons learned of the TE report to include results related to gender equality and empowerment of women.

The TE report will include an Evaluation Ratings Table, as shown in the ToR Annex.

  Expected Outputs and Deliverables

The TE consultant/team shall prepare and submit:

  • TE Inception Report: TE team clarifies objectives and methods of the TE no later than 2 weeks before the TE mission. TE team submits the Inception Report to the Commissioning Unit and project management. Approximate due date: 14 April 2021
  • Presentation: TE team presents initial findings to project management and the Commissioning Unit at the end of the TE mission. Approximate due date: 3 May 2021)
  • Draft TE Report: TE team submits full draft report with annexes within 3 weeks of the end of the TE mission. Approximate due date: 24 May 2021
  • Final TE Report* and Audit Trail: TE team submits revised report, with Audit Trail detailing how all received comments have (and have not) been addressed in the final TE report, to the Commissioning Unit within 1 week of receiving UNDP comments on draft. Approximate due date: 1 June 2021)

*The final TE report must be in English. If applicable, the Commissioning Unit may choose to arrange for a translation of the report into a language more widely shared by national stakeholders.

All final TE reports will be quality assessed by the UNDP Independent Evaluation Office (IEO).  Details of the IEO’s quality assessment of decentralized evaluations can be found in Section 6 of the UNDP Evaluation Guidelines.[1]

TE Arrangements

The principal responsibility for managing the TE resides with the Commissioning Unit.  The Commissioning Unit for this project’s TE is (UNDP Sudan CO)

The Commissioning Unit will contract the consultants and ensure the timely provision of per diems and travel arrangements within the country for the TE team.  The Project Team will be responsible for liaising with the TE team to provide all relevant documents, set up stakeholder interviews, and arrange field visits.

TE TEAM COMPOSITION

A team of two independent evaluators will conduct the TE – one team leader (with experience and exposure to projects and evaluations in other regions) and one team expert, usually from the country of the project.  The team leader will (add details, as appropriate, e.g. be responsible for the overall design and writing of the TE report, etc.)  The team expert will (add details, as appropriate, e.g. assess emerging trends with respect to regulatory frameworks, budget allocations, capacity building, work with the Project Team in developing the TE itinerary, etc.)

The evaluator(s) cannot have participated in the project preparation, formulation and/or implementation (including the writing of the project document), must not have conducted this project’s Mid-Term Review and should not have a conflict of interest with the project’s related activities.

The selection of evaluators will be aimed at maximizing the overall “team” qualities in the following areas:

Duration of the Work

The total duration of the TE will be approximately 25 working days) over a time period of (10 weeks) starting 14 April 2021and shall not exceed three months from when the TE team is hired.  The tentative TE timeframe is as follows:

  • 25/March. 2021: Application closes
  • 6/April 2021): Selection of TE Team
  • 9/Aril/ 2021: 3 Days Prep the TE team (handover of project documents)
  • 14 April 2021: 3 days (recommended 2-4): Document review and preparing TE Inception Report
  • (20 April 2021): 2 days: Finalization and Validation of TE Inception Report- latest start of TE mission
  • 30 April 2021: 7 days (r: 7-15): TE mission: stakeholder meetings, interviews, field visits
  • 3 May 2021:  1 Day : Mission wrap-up meeting & presentation of initial findings- earliest end of TE mission
  • 24 May 2021 : 8 days (r: 5-10): Preparation of draft TE report
  • 25 May 2021: Circulation of draft TE report for comments
  • (27 May 2021) 1days (r: 1-2): Incorporation of comments on draft TE report into Audit Trail & finalization of TE report
  • 28 May 2021: Preparation & Issue of Management Response
  • 30 May 2021: (optional) Concluding Stakeholder Workshop
  • 1 June 2021: Expected date of full TE completion

The expected date start date of contract is 9 April 2021).

 Duty Station

Travel:

  • International travel will be required to Khartoum - Sudan during the TE mission;
  • The BSAFE course must be successfully completed prior to commencement of travel;
  • Individual Consultants are responsible for ensuring they have vaccinations/inoculations when travelling to certain countries, as designated by the UN Medical Director.
  • Consultants are required to comply with the UN security directives set forth under: https://dss.un.org/dssweb/
  • All related travel expenses will be covered and will be reimbursed as per UNDP rules and regulations upon submission of an F-10 claim form and supporting documents.

[Access at: http://web.undp.org/evaluation/guideline/section-6.shtml



TE Team Composition and Required Qualifications

A team of two independent evaluators will conduct the TE – one team leader (with experience and exposure to projects and evaluations in other regions) and one team expert, usually from the country of the project.  The team leader will (add details, as appropriate, e.g. be responsible for the overall design and writing of the TE report, etc.)  The team expert will (add details, as appropriate, e.g. assess emerging trends with respect to regulatory frameworks, budget allocations, capacity building, work with the Project Team in developing the TE itinerary, etc.)

The evaluator(s) cannot have participated in the project preparation, formulation and/or implementation (including the writing of the project document), must not have conducted this project’s Mid-Term Review and should not have a conflict of interest with the project’s related activities.

The selection of evaluators will be aimed at maximizing the overall “team” qualities in the following areas: (Adjust the qualifications as needed and provide a weight to each qualification.  In most cases, the qualifications for the team leader and those for the team expert will differ.  Therefore, there should be two different lists of qualifications or separate ToRs.)

Education

  • At least a Master’s Degree in (Wind Energy Power Generation Engineering) or other closely related field;

Experience

  • Relevant experience with results-based management evaluation methodologies;
  • Experience applying SMART indicators and reconstructing or validating baseline scenarios;
  • Competence in adaptive management, as applied to Focal Area (Climate Change - Mitigation);
  • Experience in evaluating projects;
  • Experience working in (Arab States);
  • Experience in relevant technical areas for at least 10 years;
  • Demonstrated understanding of issues related to gender and (Climate Change - Mitigation); experience in gender responsive evaluation and analysis;
  • Excellent communication skills;
  • Demonstrable analytical skills;
  • Project evaluation/review experience within United Nations system will be considered an asset.

Language

  • Fluency in written and spoken English.
  • Arabic language is an asset.

 



Evaluator Ethics

The TE team will be held to the highest ethical standards and is required to sign a code of conduct upon acceptance of the assignment. This evaluation will be conducted in accordance with the principles outlined in the UNEG ‘Ethical Guidelines for Evaluation’. The evaluator must safeguard the rights and confidentiality of information providers, interviewees and stakeholders through measures to ensure compliance with legal and other relevant codes governing collection of data and reporting on data. The evaluator must also ensure security of collected information before and after the evaluation and protocols to ensure anonymity and confidentiality of sources of information where that is expected. The information knowledge and data gathered in the evaluation process must also be solely used for the evaluation and not for other uses without the express authorization of UNDP and partners.

Payment Schedule 

  • 20% payment upon satisfactory delivery of the final TE Inception Report and approval by the Commissioning Unit
  • 40% payment upon satisfactory delivery of the draft TE report to the Commissioning Unit
  • 40% payment upon satisfactory delivery of the final TE report and approval by the Commissioning Unit and RTA (via signatures on the TE Report Clearance Form) and delivery of completed TE Audit Trail

Criteria for issuing the final payment of 40%

  • The final TE report includes all requirements outlined in the TE TOR and is in accordance with the TE guidance.
  • The final TE report is clearly written, logically organized, and is specific for this project (i.e. text has not been cut & pasted from other MTR reports).
  • The Audit Trail includes responses to and justification for each comment listed. 

APPLICATION PROCESS

(Adjust this section if a vetted roster will be used)

Scope of Price Proposal and Schedule of Payments

Financial Proposal:

  • Financial proposals must be “all inclusive” and expressed in a lump-sum for the total duration of the contract. The term “all inclusive” implies all cost (professional fees, travel costs, living allowances etc.);
  • For duty travels, the UN’s Daily Subsistence Allowance (DSA) rates are (fill for all travel destinations), which should provide indication of the cost of living in a duty station/destination (Note: Individuals on this contract are not UN staff and are therefore not entitled to DSAs.  All living allowances required to perform the demands of the ToR must be incorporated in the financial proposal, whether the fees are expressed as daily fees or lump sum amount.)
  • The lump sum is fixed regardless of changes in the cost components.

Recommended Presentation of Proposal

  1. Letter of Confirmation of Interest and Availability using the template provided by UNDP;
  2. CV and a Personal History Form (P11 form);
  3. Brief description of approach to work/technical proposal of why the individual considers him/herself as the most suitable for the assignment, and a proposed methodology on how they will approach and complete the assignment; (max 1 page)
  4. Financial Proposal that indicates the all-inclusive fixed total contract price and all other travel related costs (such as flight ticket, per diem, etc.), supported by a breakdown of costs, as per template attached to the Letter of Confirmation of Interest template. If an applicant is employed by an organization/company/institution, and he/she expects his/her employer to charge a management fee in the process of releasing him/her to UNDP under Reimbursable Loan Agreement (RLA), the applicant must indicate at this point, and ensure that all such costs are duly incorporated in the financial proposal submitted to UNDP.

All application materials should be submitted to by email at the following address ONLY: (insert email address) by (25th of March. 2021). Incomplete applications will be excluded from further consideration.

Criteria for Selection of the Best Offer

Only those applications which are responsive and compliant will be evaluated. Offers will be evaluated according to the Combined Scoring method – where the educational background and experience on similar assignments will be weighted at 70% and the price proposal will weigh as 30% of the total scoring. The applicant receiving the Highest Combined Score that has also accepted UNDP’s General Terms and Conditions will be awarded the contract.

Annexes to the TE ToR

Suggested ToR annexes to be submitted to the selected TE evaluation team  include:

  • ToR Annex A: Project Logical/Results Framework
  • ToR Annex B: Project Information Package to be reviewed by TE team
  • ToR Annex C: Content of the TE report
  • ToR Annex D: Evaluation Criteria Matrix template
  • ToR Annex E: UNEG Code of Conduct for Evaluators
  • ToR Annex F: TE Rating Scales and TE Ratings Table
  • ToR Annex G: TE Report Clearance Form
  • ToR Annex H: TE Audit Trail template

Annexes to Terminal Evaluation Terms of Reference

[Share ToR Annexes directly with short-listed applicants. Include link to ‘Guidance for Conducting Terminal Evaluations of UNDP-Supported GEF-Financed Projects’ and other existing literature or documents that will help candidates gain a better understanding of the project situation and the work required.

  • ToR Annex A: Project Logical/Results Framework
  • ToR Annex B: Project Information Package to be reviewed by TE team
  • ToR Annex C: Content of the TE report
  • ToR Annex D: Evaluation Criteria Matrix template
  • ToR Annex E: UNEG Code of Conduct for Evaluators
  • ToR Annex F: TE Rating Scales and TE Ratings Table
  • ToR Annex G: TE Report Clearance Form
  • ToR Annex H: TE Audit Trail template

ToR Annex C: Content of the TE report

Title page

  • Tile of UNDP-supported GEF-financed project
  • UNDP PIMS ID and GEF ID
  • TE timeframe and date of final TE report
  • Region and countries included in the project
  • GEF Focal Area/Strategic Program
  • Executing Agency, Implementing partner and other project partners
  • TE Team members

Acknowledgements

Table of Contents

Acronyms and Abbreviations

Executive Summary (3-4 pages)

  • Project Information Table
  • Project Description (brief)
  • Evaluation Ratings Table
  • Concise summary of findings, conclusions and lessons learned
  • Recommendations summary table 

Introduction (2-3 pages)

  • Purpose and objective of the TE
  • Scope
  • Methodology
  • Data Collection & Analysis
  • Ethics
  • Limitations to the evaluation
  • Structure of the TE report

Project Description (3-5 pages)

  • Project start and duration, including milestones
  • Development context: environmental, socio-economic, institutional, and policy factors relevant to the project objective and scope
  • Problems that the project sought to address: threats and barriers targeted
  • Immediate and development objectives of the project
  • Expected results
  • Main stakeholders: summary list
  • Theory of Change

Findings

(in addition to a descriptive assessment, all criteria marked with (*) must be given a rating[1])

4.1 Project Design/Formulation

  • Analysis of Results Framework: project logic and strategy, indicators
  • Assumptions and Risks
  • Lessons from other relevant projects (e.g. same focal area) incorporated into project design
  • Planned stakeholder participation
  • Linkages between project and other interventions within the sector

Project Implementation

  • Adaptive management (changes to the project design and project outputs during implementation)
  • Actual stakeholder participation and partnership arrangements
  • Project Finance and Co-finance
  • Monitoring & Evaluation: design at entry (*), implementation (*), and overall assessment of M&E (*)
  • UNDP implementation/oversight (*) and Implementing Partner execution (*), overall project implementation/execution (*), coordination, and operational issues
  • Risk Management incl. Social and Environmental Standards (Safeguards)

Project Results

  • Progress towards objective and expected outcomes (*)
  • Relevance (*)
  • Effectiveness (*)
  • Efficiency (*)
  • Overall Outcome (*)
  • Country ownership
  • Gender
  • Other Cross-cutting Issues
  • Sustainability: financial (*), socio-economic (*), institutional framework and governance (*), environmental (*), and overall likelihood (*)
  • Country Ownership
  • Gender equality and women’s empowerment
  • Cross-cutting Issues
  • GEF Additionality
  • Catalytic Role / Replication Effect
  • Progress to Impact

Main Findings, Conclusions, Recommendations & Lessons

  • Main Findings
  • Conclusions
  • Recommendations
  • Lessons Learned

Annexes

  • TE ToR (excluding ToR annexes)
  • TE Mission itinerary
  • List of persons interviewed
  • List of documents reviewed
  • Summary of field visits
  • Evaluation Question Matrix (evaluation criteria with key questions, indicators, sources of data, and methodology)
  • Questionnaire used and summary of results
  • Co-financing tables (if not include in body of report)
  • TE Rating scales
  • Signed Evaluation Consultant Agreement form
  • Signed UNEG Code of Conduct form
  • Signed TE Report Clearance form
  • Annexed in a separate file: TE Audit Trail
  • Annexed in a separate file: relevant terminal GEF/LDCF/SCCF Core Indicators or Tracking Tools, as applicable

ToR Annex E: UNEG Code of Conduct for Evaluators

Independence entails the ability to evaluate without undue influence or pressure by any party (including the hiring unit) and providing evaluators with free access to information on the evaluation subject.  Independence provides legitimacy to and ensures an objective perspective on evaluations. An independent evaluation reduces the potential for conflicts of interest which might arise with self-reported ratings by those involved in the management of the project being evaluated.  Independence is one of ten general principles for evaluations (together with internationally agreed principles, goals and targets: utility, credibility, impartiality, ethics, transparency, human rights and gender equality, national evaluation capacities, and professionalism).

Evaluators/Consultants:

 

  • Must present information that is complete and fair in its assessment of strengths and weaknesses so that decisions or actions taken are well founded.
  • Must disclose the full set of evaluation findings along with information on their limitations and have this accessible to all affected by the evaluation with expressed legal rights to receive results.
  • Should protect the anonymity and confidentiality of individual informants. They should provide maximum notice, minimize demands on time, and respect people’s right not to engage. Evaluators must respect people’s right to provide information in confidence, and must ensure that sensitive information cannot be traced to its source. Evaluators are not expected to evaluate individuals, and must balance an evaluation of management functions with this general principle.
  • Sometimes uncover evidence of wrongdoing while conducting evaluations. Such cases must be reported discreetly to the appropriate investigative body. Evaluators should consult with other relevant oversight entities when there is any doubt about if and how issues should be reported.
  • Should be sensitive to beliefs, manners and customs and act with integrity and honesty in their relations with all stakeholders. In line with the UN Universal Declaration of Human Rights, evaluators must be sensitive to and address issues of discrimination and gender equality. They should avoid offending the dignity and self-respect of those persons with whom they come in contact in the course of the evaluation. Knowing that evaluation might negatively affect the interests of some stakeholders, evaluators should conduct the evaluation and communicate its purpose and results in a way that clearly respects the stakeholders’ dignity and self-worth.
  • Are responsible for their performance and their product(s). They are responsible for the clear, accurate and fair written and/or oral presentation of study imitations, findings and recommendations.
  • Should reflect sound accounting procedures and be prudent in using the resources of the evaluation.
  • Must ensure that independence of judgement is maintained, and that evaluation findings and recommendations are independently presented.
  • Must confirm that they have not been involved in designing, executing or advising on the project being evaluated and did not carry out the project’s Mid-Term Review.

Evaluation Consultant Agreement Form

Agreement to abide by the Code of Conduct for Evaluation in the UN System:

Name of Evaluator: _______________________________________________________

Name of Consultancy Organization (where relevant): ____________________________________

I confirm that I have received and understood and will abide by the United Nations Code of Conduct for Evaluation.

Signed at __________________________________ (Place) on ______________________ (Date)

Signature: _______________________________________________________

See ToR Annex F for rating scales.                                                                                                                                                                                                   Please go through the below links for reviewing the TOR and Offerors Letter, also note that any application without offereors letter will not be considered.                                                                                                                                                                                                      

  1. Offers Letter
  2. TOR
  3. Offerors Letter: IC

 


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