وظائف السفارة البريطانية | موظف مراسم Protocol Officer | British Embassy jobs

وظائف السفارة البريطانية | موظف مراسم Protocol Officer | British Embassy jobs
وظائف السفارة البريطانية | موظف مراسم Protocol Officer | British Embassy jobs
وظائف السفارة البريطانية | موظف مراسم Protocol Officer | British Embassy jobs

Protocol Officer (09/21 KRT)

The British Government is an inclusive and diversity-friendly employer. We value difference, promote equality and challenge discrimination, enhancing our organisational capability. We welcome and encourage applications from people of all backgrounds. We do not discriminate on the basis of disability, race, colour, ethnicity, gender identity, religion, sexual orientation, age, veteran status or other category protected by law. We promote family-friendly flexible working opportunities, where operational and security needs allow.

Job Category
Foreign, Commonwealth and Development Office (Operations and Corporate Services)
Job Subcategory
Protocol, Visits and Events
Job Description (Roles and Responsibilities)

Main purpose of job:

The job holder will provide high level platform support within Corporate Services Section. You will be responsible for implementing good Protocol policies and practices and providing key operational delivery in liaison with the Ministry of Foreign Affairs and other local authorities to facilitate the smooth running of the Embassy and providing logistical support to the Embassy and its staff.

Roles and responsibilities / what will the jobholder be expected to achieve?:
  • Meticulous preparation of required paperwork and liaison with Government of Sudan to provide logistics required for the Embassy to function effectively including liaison on visas for UK staff and visitors; applications for residency; ID’s, driving licences; travel permits; customs clearance; liaison with airport authorities for official Diplomatic deliveries.
  • Complete import and export processes for diplomatic staff and families (heavy baggage, vehicles and airfreight).
  • Regular networking with stakeholders at airports, ports and shipping companies to ensure rapid release of Embassy goods for earliest customs clearance and delivery.
  • Airport Facilitation - smooth facilitation of Embassy Staff, visitors and VIPs arriving and departing from Sudan Airports.
  • Understanding movement requests and rules related to movements of diplomats and travel permits
  • Drafting of NVs and follow up with MFA & other Government authorities and arranging appointments.
  • Facilitation of overflight approvals with the Civil Aviation Authority.
  • To build and maintain good working relationship between the Embassy and various Government Ministries including Ministry of Foreign Affairs, Ceremonies, Customs, Civil Aviation Authority, Airport Immigration etc
  • Provide regular, clear and timely updates on protocol issues to customers and help maintain protocol tracker to provide statistics to evidence the level of service provided.
  • Liaison with the Diplomatic Traffic Police for the official/ private vehicles, request for registration and annual renewal; manufacture diplomatic plates and traffic inspection.
  • Provide administration support as required within the Corporate Services Team.
Essential qualifications, skills and experience

  • 3 years relevant office administrative/executive experience
  • Comfortable with a process driven role, enabling our frontline teams to deliver
  • Ability to manage detailed processes
  • Commitment to customer service
  • IT skills/ability to work with Outlook/windows/excel/TEAMS.
  • Full driving licence
Desirable qualifications, skills and experience

Experience working with Government administrations.
Required competencies
Collaborating and Partnering, Managing a Quality Service, Delivering at Pace
Application deadline
29 October 2021
A2 (L)
Type of Position
Fixed Term
Duration of Post
12 months
Location (City)
Type of Post
British Embassy
Number of vacancies
USD 1, 170.21 plus Transport Allowance $ 72
Start Date
1 December 2021

Other benefits and conditions of employment

The Successful candidate will receive training on all Embassy processes and IT systems.

Other Learning and Development opportunities including
Strong induction process
Formal in-house on-line training
Coaching, mentoring and job shadowing
Structured learning on the job, including stretching objectives and work
Clear set of Embassy cultures and values

Additional information

Please complete the application form in full as the information provided is used during screening.
Please check your application carefully before you submit, as no changes can be made once submitted.
The British Embassy will never request any payment or fees to apply for a position.
Employees recruited locally by the British Embassy in Khartoum are subject to Terms and Conditions of Service according to local employment law in Sudan.
All candidates must be legally able to work and reside in the country of the vacancy with the correct visa/work permit status or demonstrate eligibility to obtain the relevant permit.
The responsibility lies on the successful candidate to; Obtain the relevant permit; Pay the fees for the permit; Make arrangements to relocate; Meet the costs to relocation
Employees who are not eligible to pay local income tax: e.g. certain third-country nationals and spouses/partners of UK diplomats will have their salaries abated by an equivalent amount.
Information about the Foreign and Commonwealth Office Competency Framework can be found on this link: https://www.gov.uk/government/publications/civil-service-competency-framework Please note: Job grade AA=A1, AO=A2, EO=B3, HEO=C4, SEO=C5
Reference checking and security clearances will be conducted on successful candidates
British Embassy will only contact successful candidates, if you do not hear from us please consider your application unsuccessful
Please be aware that you will only be able to apply to vacancies for Country Based Staff roles with the British Government through this official tal.net site (operated by Oleeo). Jobs may be advertised on third party websites, however our adverts will always link back to the official tal.net site. If you complete and send an application through any other site, we will not receive it.

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