Human Resources Assistant | منظمة IOM
 |
Human Resources Assistant | منظمة IOM |
Position Title Human Resources Assistant
Duty Station Khartoum, Sudan
Classification G4
Type of Appointment One-year Fixed Term with possibility of extension
Estimated Start Date As soon as possible
Closing Date 21.07.2022
Reference Code VN 14 2022
Established in 1951, IOM is a Related Organization of the United Nations, and as the leading
UN agency in the field of migration, works closely with governmental, intergovernmental and
non-governmental partners. IOM is dedicated to promoting humane and orderly migration for the
benefit of all. It does so by providing services and advice to governments and migrants.
Context:
Under the overall supervision of the Human Resources Officer and direct supervision of the
Senior Human Resources Assistant, the successful candidate will be responsible.
Core Functions / Responsibilities:
1. Support recruitment processes in the office by coordinating the publication of Vacancy
Notice/Special Vacancy Notice, receiving and sorting applications, arranging interviews
and tests, preparing all the required documentation and materials, sending
communications to candidates, contacting previous employers for reference checks and
any other related activity as assigned.
2. Carry-out pre-employment activities such as preparation of Entry on Duty (EOD)
documentation and collection of supporting documentation, coordination of EOD
medical exams, follow-up with Health Insurance Medical Services (Manila or Panama)
on medical clearances, coordination of orientation sessions, arrangement for security
briefing and medical examinations, inclusion in insurance plans as appropriate, creation
of personal file, etc.
3. Perform assigned role(s) in PRISM HR paying special attention to data consistency and
accuracy; input and maintain data based on approvals and supporting documentation;
monitor and follow up on contractual
4. situation and entitlements and generate reports, contract extensions, personnel actions
and other related documentation.
5. Perform the role of Timekeeper in PRISM; maintain, update, and reconcile leave quotas
based on supporting documentation; generate and edit leave-related reports; respond
to general questions concerning leave administration; guide staff on request and
approval procedure in PRISM.
6. Support separation, classification, reclassification, and promotion processes by
collecting necessary documentation, drafting forms, making basic calculations,
obtaining approvals and coordinating with relevant units in the Regional Office and
Administrative Centers.
7. Update and maintain electronic and physical archiving systems in the unit including
personnel files with all supporting documentation, recruitment files, Human Resources
policies, regulations, guidelines and manuals, internal controls, etc.
8. Draft certificates of employment, notices, letters, reports, presentations, graphs, update
the organizational chart and support timely submission of documents.
9. Support the organization of meetings, training activities and other Human Resources
events by carrying out logistical activities such as arrangement of meeting facilities,
equipment, materials, preparation of correspondence and drafting and assembling of
documents.
10. Respond to general inquiries regarding Human Resources policies, instructions, and
procedures.
11. Perform other related duties as assigned.
Required Qualifications and Experience
Education
• High School diploma with four years of relevant experience; or,
• Bachelor’s degree in Human Resources, Business Administration, Psychology or related
field with two years of relevant professional experience.
Experience
• Proficient in Microsoft Office applications e.g. Word, Excel, PowerPoint, E-mail,
Outlook; previous experience in SAP is a distinct advantage.
• Attention to detail, ability to organize paperwork in a methodical way.
• Discreet, details and clients-oriented, patient and willingness to learn new things; and,
• Prior work experience with international humanitarian organizations, non-government
or government institutions/organization in a multi- cultural setting is an advantage.
Languages
English and Arabic is Required.
Required Competencies
Values – all IOM staff members must abide by and demonstrate these values:
• Inclusion and respect for diversity: respects and promotes individual and cultural
differences; encourages diversity and inclusion wherever possible.
• Integrity and transparency: maintains high ethical standards and acts in a manner
consistent with organizational principles/rules and standards of conduct.
• Professionalism: demonstrates ability to work in a composed, competent and
committed manner and exercises careful judgment in meeting day-to-day
challenges.
Core Competencies – behavioural indicators level 2
• Teamwork: develops and promotes effective collaboration within and across units
to achieve shared goals and optimize results.
• Delivering results: produces and delivers quality results in a service-oriented and
timely manner;; is action oriented and committed to achieving agreed outcomes.
• Managing and sharing knowledge: continuously seeks to learn, share knowledge
and innovate.
• Accountability: takes ownership for achieving the Organization’s priorities and
assumes responsibility for own action and delegated work.
• Communication: encourages and contributes to clear and open communication;
explains complex matters in an informative, inspiring and motivational way.
• mplex matters in an informative, inspiring and motivational way.
Other:
• Any offer made to the candidate in relation to this vacancy notice is subject to funding
confirmation.
• IOM has zero tolerance with discrimination and does not discriminate to HIV/AIDS
status.
• This position is open to ONLY Sudanese nationals and those authorized to live and
work in Sudan according to Sudanese regulations.
• Vacancy close at 23:59 local time Khartoum, Sudan on the respective closing
date 21.07.2022. No late applications will be accepted.
How to apply:
Interested candidates are invited to submit their Resume via email:
by 21.07.2022 at the latest, referring to this advertisement.
Only shortlisted candidates will be contacted.
Posting period:
From 07.07.2022 to 21.07.2022
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