موظف/ة استقبال Receptionist | المنظمة الدولية للهجرة IOM
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| موظف/ة Receptionist | المنظمة الدولية للهجرة IOM |
Position Title : Receptionist
Duty Station : Khartoum, Sudan
Classification : G3
Type of Appointment : Special Short-term graded contract, six months with
possibility of extension
Estimated Start Date : As soon as possible
Closing Date : February 14, 2023.
Reference Code : SVN 04 2023
Established in 1951, IOM is the leading inter-governmental organization in the field of migration and works closely with governmental, intergovernmental and non-governmental partners. IOM is dedicated to promoting humane and orderly migration for the benefit of all. It does so by providing services and advice to governments and migrants.
Context:
Under the general supervision of the Chief of Mission and the direct supervision of the Executive Assistant, the incumbent is responsible for the following functions:
Core Functions / Responsibilities:
- Assist in arranging and coordinate meetings and appointments within and outside the mission and the city
- Assist in relay messages from the CoM and drafting general correspondences and filling as required
- Assist the CoM with informal translation from Arabic to English as well as informal translation from English to Arabic, whenever required
- Assist in providing general secretarial support to the Office of the CoM
- Provide cover for the Executive Office during the absences of the Executive Assistant
- Receive and Assist visitors and direct them to the staff concerned
- Operate the switchboard.
- Assist staff in placing call whenever deemed necessary
- Register and distribute all correspondences received and/or outgoing
- Send all outgoing correspondences and register them for reference
- Ensure reception area is well organized and presentable at all times
- Prepare refreshment for guests as required
- Perform such other duties as may be assigned by the CoM or the Executive Assistant
Required Qualifications and Experience
Education
• University degree in administration and business management, or a related field from an accredited academic institution with minimum two years of relevant professional experience.
Experience
- Experience in maintaining and compiling of files and data banking;
- Throughout knowledge working with the Microsoft package (i.e. Word, Excel sheets and databases);
- Strong ability of research and analysis of information
Languages
Fluency in English and Working knowledge of Arabic an advantage
Required Competencies
- The incumbent is expected to demonstrate the following values and competenciesValues
- Inclusion and respect for diversity: respects and promotes individual and cultural differences; encourages diversity and inclusion wherever possible.
- Integrity and transparency: maintains high ethical standards and acts in a manner consistent with organizational principles/rules and standards of conduct.
- Professionalism: demonstrates ability to work in a composed, competent and committed manner and exercises careful judgment in meeting day-to-day challenges.
Core Competencies – behavioural indicators level
- Teamwork: develops and promotes effective collaboration within and across units to achieve shared goals and optimize results.
- Delivering results: produces and delivers quality results in a service-oriented and timely manner; is action oriented and committed to achieving agreed outcomes.
- Managing and sharing knowledge: continuously seeks to learn, share knowledge and innovate.
- Accountability: takes ownership for achieving the Organization’s priorities and assumes responsibility for own action and delegated work.
- Communication: encourages and contributes to clear and open communication; explains complex matters in an informative, inspiring and motivational way.
- explains complex matters in an informative, inspiring and motivational way
Other:
• Any offer made to the candidate in relation to this vacancy notice is subject to funding confirmation.
• IOM has zero tolerance with discrimination and does not discriminate to HIV/AIDS status.
• This position is open to ONLY Sudanese nationals and those authorized to live and work in Sudan according to Sudanese regulations.
• Vacancy close at 23:59 local time Khartoum, Sudan on the respective closing date. No late applications will be accepted.
How to apply:
Interested candidates are invited to submit their applications via email:
By February 14, 2023, at the latest, referring to this advertisement.
Only shortlisted candidates will be contacted.
Posting period:
From 31.01.2023 to 14.02.2023
No Fees:
IOM does not charge a fee at any stage of its recruitment process (application, interview processing, training or other fee). IOM does not request any information related to bank accounts.