موظف/ة استقبال | المنظمة الدولية للهجرة IOM

موظف/ة استقبال Receptionist | المنظمة الدولية للهجرة IOM

موظف/ة Receptionist | المنظمة الدولية للهجرة IOM

Position Title : Receptionist

Duty Station : Khartoum, Sudan

Classification : G3

Type of Appointment : Special Short-term graded contract, six months with

possibility of extension

Estimated Start Date : As soon as possible

Closing Date : February 14, 2023.

Reference Code : SVN 04 2023

Established in 1951, IOM is the leading inter-governmental organization in the field of migration and works closely with governmental, intergovernmental and non-governmental partners. IOM is dedicated to promoting humane and orderly migration for the benefit of all. It does so by providing services and advice to governments and migrants.

 Context:

Under the general supervision of the Chief of Mission and the direct supervision of the Executive Assistant, the incumbent is responsible for the following functions:

Core Functions / Responsibilities:

• Assist in arranging and coordinate meetings and appointments within and outside the mission and the city
• Assist in relay messages from the CoM and drafting general correspondences and  filling as required
• Assist the CoM with informal translation from Arabic to English as well as informal translation from English to Arabic, whenever required
• Assist in providing general secretarial support to the Office of the CoM
• Provide cover for the Executive Office during the absences of the Executive Assistant
• Receive and Assist visitors and direct them to the staff concerned
• Operate the switchboard.
• Assist staff in placing call whenever deemed necessary
• Register and distribute all correspondences received and/or outgoing
• Send all outgoing correspondences and register them for reference
• Ensure reception area is well organized and presentable at all times
• Prepare refreshment for guests as required
• Perform such other duties as may be assigned by the CoM or the Executive Assistant

 Required Qualifications and Experience

Education

• University degree in administration and business management, or a related field from an accredited academic institution with minimum two years of relevant professional experience.

Experience

• Experience in maintaining and compiling of files and data banking;
• Throughout knowledge working with the Microsoft package (i.e. Word, Excel sheets and databases);
• Strong ability of research and analysis of information

Languages

Fluency in English and Working knowledge of Arabic an advantage

 Required Competencies

• The incumbent is expected to demonstrate the following values and competenciesValues
• Inclusion and respect for diversity: respects and promotes individual and cultural differences; encourages diversity and inclusion wherever possible.
• Integrity and transparency: maintains high ethical standards and acts in a manner consistent with organizational principles/rules and standards of conduct.
• Professionalism: demonstrates ability to work in a composed, competent and committed manner and exercises careful judgment in meeting day-to-day challenges.

 Core Competencies – behavioural indicators level

1. Teamwork: develops and promotes effective collaboration within and across units to achieve shared goals and optimize results.
2. Delivering results: produces and delivers quality results in a service-oriented and timely manner; is action oriented and committed to achieving agreed outcomes.
3. Managing and sharing knowledge: continuously seeks to learn, share knowledge and innovate.
4. Accountability: takes ownership for achieving the Organization’s priorities and assumes responsibility for own action and delegated work.
5. Communication: encourages and contributes to clear and open communication; explains complex matters in an informative, inspiring and motivational way.
6. explains complex matters in an informative, inspiring and motivational way

Other:

• Any offer made to the candidate in relation to this vacancy notice is subject to funding confirmation.

• IOM has zero tolerance with discrimination and does not discriminate to HIV/AIDS status.

• This position is open to ONLY Sudanese nationals and those authorized to live and work in Sudan according to Sudanese regulations.

• Vacancy close at 23:59 local time Khartoum, Sudan on the respective closing date. No late applications will be accepted.

 How to apply:

Interested candidates are invited to submit their applications via email: 

[email protected]

By February 14, 2023, at the latest, referring to this advertisement.

Only shortlisted candidates will be contacted.

Posting period:

From 31.01.2023 to 14.02.2023

No Fees:

IOM does not charge a fee at any stage of its recruitment process (application, interview processing, training or other fee). IOM does not request any information related to bank accounts.