UNV Transport Assistant – Spare parts Data Entry Operator

UNV Transport Assistant – Spare parts Data Entry Operator

UNV Transport Assistant – Spare parts Data Entry Operator
UNV Transport Assistant – Spare parts Data Entry Operator

مساعد نقل UNV - مشغل إدخال بيانات قطع الغيار


Description of the assignment title

UNV Transport Assistant – Spare parts Data Entry Operator

Assignment country


Expected start date


Sustainable Development Goal

16. Peace, justice, and strong institutions

Volunteer category

International UN Volunteer Specialist

Host entity




Expected end date


Number of assignments


Duty stations

Abyei (SDN)


Mission and objectives

UNISFA was established in July 2011 under the authority of the UN Department of Peacekeeping Operations (DPKO). UNISFA is mandated to Strengthen the capacity of the Abyei Police Service (APS) by providing support, including the training of personnel, and coordinating with the APS on matters of law and order, Monitoring and verifying the redeployment of armed forces from the Abyei area in accordance with the 20 June 2011 Agreement, Provide de-mining assistance and technical advice, Facilitate the delivery of humanitarian aid and free movement of humanitarian personnel in coordination with relevant Abyei Area bodies, When requested and in cooperation with the APS, provide security for oil infrastructure in the Abyei Administrative Area (AAA) and later to organize the referendum

The Council also authorized UNISFA under Chapter VII to:

• Protect UN Personnel, facilities, installations, and equipment.

• Ensure the security and freedom of UN and humanitarian personnel and members of the Joint Military Observers Committee and Joint Military Observer Teams established by the 20 June Agreement.

• Protect civilians under imminent threat of physical violence, and protect the Area from incursions by unauthorized elements, and ensure security.


This position is in the United Nations Interim Security Force for Abyei (UNISFA). The UNV Transport Assistant – Spare parts Data Entry Operator) reports to the Chief Transport Officer to support operations in the Transport Unit.

Task description

Under the direct supervision of the Chief Transport Officer, the UN Volunteer will undertake the following tasks:

• Assist in data management of Spare Parts inventory of Heavy and Light vehicles in software used by the organization.

• Should be able to use software like SAP/Umoja to produce reports on fleet vehicle allocation, and upload handover notes in Umoja/ERP software for proper accounting of fleet.

• Keep accurate electronic records and maintain archive secured and in order, and maintain appropriate and accurate records of fleet assets in the SAP/Umoja database.

• Assist in ensuring that electronic records are maintained for non-expandable transport assets, including records in fleet management databases and report preparation.

• Provide assistance in ensuring that vehicle write-off cases are processed in UMOJA / ERP in accordance with the established procedures and deadlines.

• Assist in the provision of inputs for statistical reports generated from Umoja / ERP on fleet and spare parts utilization to enhance efficiency.

• Provides competent administrative and managerial support to the Transport Unit.

• Assist with the preparation and management of the Transport Section’s budget (spare parts requirements related); Coordinate transport activities in the field offices with the Head Office;

• Works in UN software systems such as UMOJA/SAP

• Performs any other tasks that may be required.

Furthermore, UN Volunteers are encouraged to integrate the UN Volunteers Programme mandate within their assignment and promote voluntary action through engagement with communities in the course of their work. As such, UN Volunteers should dedicate a part of their working time to some of the following suggested activities:

• Strengthen their knowledge and understanding of the concept of volunteerism by reading relevant UNV and external publications and taking an active part in UNV activities (for instance in events that mark International Volunteer Day);

• Be acquainted with and build on traditional and/or local forms of volunteerism in the host country.

• Provide annual and end-of-assignment self-reports on UN Volunteer actions, results and opportunities.

• Contribute articles/write-ups on field experiences and submit them for UNV publications/websites, newsletters, press releases, etc.

• Assist with the UNV Buddy Programme for newly-arrived UN Volunteers;

• Promote or advise local groups in the use of online volunteering, or encourage relevant local individuals and organizations to use the UNV Online Volunteering service whenever technically possible.

Eligibility criteria


27 - 80


Candidate must be a national of a country other than the country of assignment.


Required experience

3 years of experience in progressive and responsible usage of computer software/Umoja/ERP in spare parts inventory management. Experience in international operations in a post-conflict environment is desirable.

Usage of Software for Spare parts Inventory Management and Transport fleet management.

Familiarity with United Nations electronics systems (SAP/Umoja Software) and procedures in the field is desirable.

Area(s) of expertise

Transport, Information technology

Driving license

Manual transmission Required


English, Level: Fluent, Desirable

Required education level

A bachelor's degree or equivalent in a first-level university degree in computer software or IT studies is required. In the absence of a first-level university degree, a diploma of 1 year in computer software studies after completion of a high school certificate is required.

Competencies and values

•Integrity and professionalism: high degree of personal initiative and willingness to accept wide responsibilities; ability to take ownership, and work independently under established procedures;

•Accountability: ability to operate in compliance with organizational rules and regulations;

•Planning, effective organizational and problem-solving skills and ability to manage a large volume of work in an efficient and timely manner, ability to establish priorities and to plan, coordinate, and monitor work; ability to work under pressure, with conflicting deadlines, and to handle multiple concurrent projects/activities;

•Teamwork and respect for diversity: ability to operate effectively across organizational boundaries; ability to establish and maintain effective partnerships and harmonious working relations in a multi-cultural, multi-ethnic environment with sensitivity and respect for diversity and gender;

•Communication; proven interpersonal skills; good spoken and written communication skills;

•Flexibility and willingness to live and work in hazardous and remote places, involving physical hardship and little comfort, and including possible extensive travel within the Mission area.

•Commitment towards the principles of voluntary engagement, which includes solidarity, compassion, reciprocity, and self-reliance; and commitment towards the UN core values.

Other information

Living conditions and remarks

General: This assignment is based in the UNISFA Headquarters – Abyei - Sudan. Currently, this duty station is designated as non-family. The rainy season lasts from late May until mid-November, while the rest of the Year is hot and dry. The average rainy season temperature is 30°C and temperatures in the dry season average 37°C. Accommodation: Due to the security situation in Abyei, coupled with the fact that there are limited residential accommodation options in the community that meet UN security and safety standards for staff, expatriate UN staff deployed to Abyei are generally provided with secured UN accommodation in a camp-style environment. The UN-provided accommodation is equipped with minimum room furniture and is configured as either single or shared rooms with shared bath and toilet facilities. Power and water (including purified water) are provided inside the camp by the UN. A reasonable cost recovery for accommodation is made from VLA. Food and Diet: There is a UN-managed cafeteria inside the UN Camp in Abyei. Wide varieties of food are not available and may not be to the personal taste of UNVs.The UN-managed PX inside the camp sells a limited variety of fresh and dry food items as well as daily-use items. Volunteers may wish to cook their own meals in common kitchen facilities situated at convenient locations within the camp. This would require the volunteer to obtain basic cooking items such as saucepans, fry pans, plates, knives, etc. Health: UN Volunteers should be aware that they could be exposed to a number of tropical diseases and should complete all medical formalities specified in the Offer or Travel Advisory before traveling. Yellow Fever vaccination is compulsory before coming to the mission area, while vaccinations for Hepatitis A & B, Typhoid, Tetanus/Diptheria, Polio, and Meningitis are recommended if confirmed by the volunteer’s physician. UN Volunteers, like other international personnel, are to bring their Vaccination Cards to the mission. Malaria prophylaxis is highly recommended. Due to the large numbers of various types of insects in the mission area, it is also recommended to use insecticide-impregnated nets and insect repellants. UN personnel have access during working hours to a Civilian Clinic (Level 1) inside the UN Camp at Abyei and 24-hour access to a fully operational military hospital (Level 2) within the same camp at Abyei. Rest and Recuperation: International personnel in UNISFA, including UN volunteers, are entitled to a 6-week Rest and Recuperation (R&R) cycle. This means that after every 6 weeks of being in the mission area, the volunteer is entitled to take a break in either Entebbe (UNISFA designated R & R location) or any other destination outside the mission area. The entitlement is 5 calendar days R&R and 2 travel days. The UN flight from Abyei or any other deployed site in the mission area to Entebbe can be used for free (return flight). However, personnel are responsible for their accommodation, meals, and any other expenses while on R&R. R&R trips must be approved by the supervisor. https://www.unv.org/

Inclusivity Statement

United Nations Volunteers is an equal opportunity program that welcomes applications from qualified professionals. We are committed to achieving diversity in terms of gender, and protected characteristics. As part of their adherence to the values of UNV, all UN Volunteers commit themselves to combat any form of discrimination, and to promoting respect for human rights and individual dignity, without distinction of a person’s race, sex, gender identity, religion, nationality, ethnic origin, sexual orientation, disability, pregnancy, age, language, social origin or other status.

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